News - Release 231102

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Main topics

• 1 Logged user menu
• 2 Invite button and Event menu
• 3 Tabs
• 4 Toggle switch (available, unavailable slots)
• 5 Meeting menu
• 6 Meeting summary and states

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1Logged user menu

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2Invite button and Event menu

Invite Invite button is used to initiate a meeting

Event menu button (located to the right of the invite button)

After clicking on the Event menu button, a context menu with additional options will appear:

• Event settings
• iCal export
• PDF report

In Event settings you can for example set a preferred location, change display options or iCal exports all confirmed meetings.

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3Tabs

Each event contains tab navigation

• Overview
• Attendees 202
• Chats 7

Overview tab is most often used to display available time slots and schedule appointments. In the event settings, it is possible to change which meetings are to be displayed here

Attendees tab contains a list of all attendees who have confirmed their registration.

202 Count of all registrated attendees

Chats tab contains previous private messages with other users. Please do not confuse it with meeting comments

7 Count of all new messages in chats

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4Toggle switch (available, unavailable slots)

Each time slot has a toggle switch on the right side. When it is on, the slot is available, otherwise it is unavailable. You cannot create meeting for unavailable slots, and no one can invite you to these slots

The toggle switch in the heading with the date is used to switch available / unavailable slots for the whole day (except for slots with already scheduled meetings)

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5Meeting Menu

Each meeting has a three-dot icon in the upper right corner.

A context menu containing a fast option to reject, confirm or cancel meeting will appear. iCal exports only a specific meeting.

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6Meeting summary and meeting status

The meeting summary contains key information such as the time when the meeting takes place, a shortened version of the meeting subject and description, and possibly information about the assigned location

In some cases, following symbols may appear:

+8 The number indicates the number of attendees that do not appear in the summary (in this case the meeting has 11 invited attendees)

3 Indicates the number of new comments since the user last viewed the meeting (in this example 3 new comments)

Small green dot in the upper left corner of the avatar image indicates that the user is online

Meeting states

Meeting attendee states

Use cases:

1Meeting is NOT CONFIRMED the meeting must be confirmed by at least one other attendee

2Meeting is CONFIRMED | You CONFIRMED participation

3Meeting is CONFIRMED | You REJECTED participation

4Meeting is CANCELED | You CONFIRMED participation

5Meeting is CANCELED | You DID NOT CONFIRM participation